Paving the Way for Flexibility: How to Run an Asynchronous Meeting

As the world of work continues to evolve, so too do the ways we collaborate and communicate. In the midst of this shift, one concept that has gained considerable attention is the ‘asynchronous meeting’. By breaking free from the shackles of real-time communication, asynchronous meetings offer a practical solution to some of the challenges posed by the traditional meeting structure, especially in remote or hybrid work environments.

Understanding Asynchronous Meetings

Simply put, an asynchronous meeting doesn’t require all participants to be present at the same time. Instead, the discussion happens over an extended period, with participants contributing when it suits them best. This could be through a shared document, a chat thread, or a series of recorded video messages.

Benefits of Asynchronous Meetings

  1. Time-Zone Friendly: They are a boon for globally distributed teams, eliminating the need for members to adjust their schedules to accommodate different time zones.
  2. Reduced Meeting Fatigue: By breaking away from the traditional meeting structure, asynchronous meetings can reduce ‘Zoom fatigue’ and create more time for focused work.
  3. Increased Thoughtfulness: Participants can take the time to think about their responses, leading to more thoughtful and comprehensive input.

How to Run an Asynchronous Meeting

  1. Set a Clear Agenda: Just like a traditional meeting, begin with a clear agenda. Detail the topics to be discussed, the questions to be answered, and the decisions to be made.
  2. Choose the Right Platform: Select a platform that best supports asynchronous communication. This could be a collaborative document, a dedicated channel in your team’s chat app, or a video messaging tool.
  3. Assign a Moderator: The moderator will kick-off the meeting, guide the conversation, ensure all points are covered, and summarize the outcomes.
  4. Establish a Timeline: Define a start and end time for the meeting. This provides a window for participants to contribute and ensures the meeting doesn’t drag on indefinitely.
  5. Promote Inclusion: Encourage all participants to contribute. This might require some team members to hold off on responding immediately, to give others a chance to voice their thoughts.
  6. Summarize and Share Outcomes: At the end of the meeting, the moderator should provide a summary of the discussion, decisions made, and next steps. This can be shared with the entire team or organization, as needed.

Running an asynchronous meeting requires a different mindset from traditional meetings. It calls for trust in your team’s ability to contribute without real-time supervision, and a willingness to embrace a more flexible, autonomous way of working.

At Complish, we believe in the potential of asynchronous meetings to transform the way we work for the better. In embracing this new model, we can create work environments that are more inclusive, flexible, and respectful of our diverse working styles and personal lives.

So, are you ready to take the plunge and try an asynchronous meeting? We’re here to help guide you every step of the way. Together, let’s redefine the future of work.

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