The idea of weekly team meetings might be overwhelming for managers and employees, but it's crucial to keep the team on track and motivated. When done right, it can be highly effective, fast, and stress-free.
A weekly team meeting is usually done to report on the progress and analyze the results as a team. It's also the forum to:
The structure may be different for the product, marketing, or sales team, but it usually includes updates, analysis, and next steps. Some managers prefer to divide the weekly meeting into two sessions—planning and retrospective—so the discussion is more focused and shorter.
One significant thing to note is what weekly team meetings are not. It is NOT a brainstorming or product kickoff meeting. The manager or the assigned facilitator should steer the discussion back to the agenda when someone tries to brainstorm a solution or start a new idea. Make sure to orient new teammates about the guidelines of the weekly meeting as well.
Having a process helps running a meeting smoother for everyone. This weekly team meeting template is designed to discuss all the critical updates while keeping the discussion short. This also works with any team type and size. Plus, it's easy to change and update at any time.
Recap the most important goal that the team is working on. If data is needed, share the report or metrics before the meeting. Make sure to focus on the critical goals for this week, and pay attention to metrics or KPIs that are either on an upward or downward trend.
Talk about current priorities, company news, and other relevant information that might affect this week's focus.
A quick update from each teammate about their progress. This is also the place to celebrate any wins throughout the week and mention holidays or vacations.
End the meeting with a clear to-do list with owners and deadlines
Your first weekly meeting won't go perfectly, especially for new remote teams. But running effective team meetings is a skill that anyone can learn. Plus, you don't always have to start from scratch. Use tools like Complish so you have a ready-made template designed for remote or distributed teams.